Computer How-to’s

 

1. Saving an Office document so it can be opened at school.  
       When you create a new document that will be used in a previous version, you can turn on Compatibility Mode by saving the file in Word 97-2003 format
       Open a new document.  (Follow the same steps for an existing file, except start with your existing file open)
            Click the Microsoft Office Button , and then click Save
       Select Word 97-2003 Document in the Save as type list.
       In the File name box, type a name for the document
       Click Save.    
                      *Follow the same steps for PowerPoint and Excel.

 

2. Here's how to e-mail documents, spreadsheets, photos or any other type of file. Most e-mail programs, even Web-based e-mail like Gmail, Hotmail and Yahoo! Mail, work the same way.

            Open your e-mail program, launch a new message window and compose your message.

Click the attachment icon (the paper clip) or insert the file by selecting from the drop-down menu.

Browse your hard drive or removable disks to locate the file you want to attach. Click it to highlight the name, then click the Insert button.

An icon or message should now appear indicating that the file has been attached.

Finally, click the Send button and off it goes!

 

3. Inserting Pictures into a PowerPoint

            a. If you are going to be using a lot of pictures it might be a good idea to create a picture folder on your desktop.  Here at school, click on your desktop, at the top of the screen, click on File (Next to Finder), click 'Create new Folder" (On a PC- Right Click your Mouse and choose new Folder.)  A new Folder should appear on your desktop.  Label it Pictures.

            b. The easiest way to get pictures from the Internet is to click and drag.  Start by making your browser window smaller.  Click and hold on the picture you want.  Drag it to your Picture Folder.  If a picture won't drag it is probably copyright protected so you won't be able to use it.

            c. There are two ways to insert pictures into your PowerPoint.  The easiest is to use the Click and Drag method again.  Open your Picture Folder, find the pic you want, click and drag.

3. Printing a PowerPoint Presentation

a. Clicking the Print button in PowerPoint will result in 1 slide/page.  This usually means printing 40-50 pages with the background that is on the slide which will ‘cost’ more ink.

b. In most cases you only need to print an ‘outline’.  In some cases you might be better off printing a ‘handout’

c. Go to ‘File’, ‘print’.  You will see the window below.  Choosing ‘Slides’ will print 1 slide per page.  Handouts vary from 2 to 9 slides per page.  3 is a good number- it allows space for adding notes. (If your print window does not look like the one below, click the arrow next to the name of the printer you are using ex. The printer below is HSUpstairsWorkRoom.readings)

               d. If you want to print a handout you should cancel the print, change the background to blank and then print.  This will avoid using too much ink.  In the example below the background is the pink color w/ the bird.

                              e. If you want to be able to email a PowerPoint to someone who might not have the program, you can print to .pdf.  This option will allow you to save the document as a .pdf which almost all computers can read- even Smart phones can read pdf’s.  Click the pdf button.  A new window will open, follow the prompts in this window to save the document as a pdf.  You can them email this document to anyone.